For TMCs, Open Booking Demands Shift in Thinking
by Fred Gebhart

Managed travel isn’t dead, or even dying. It is changing. The tactics that helped travel managers and TMCs manage travelers, travel spend and travel data a decade ago are faltering as travelers find it easier to book outside approved channels.

Today’s travel managers have a choice. They can keep trying to corral travelers within approved channels – and expect to lose track of the quarter of all travelers who go outside policy.

Or they can use new tools and techniques to manage across all channels, gaining visibility and data on that same 25% of business travelers who book and buy outside approved channels and currently escape data tracking and management systems.
Accepting open booking
“The battle for managed travel is already over,” said Scott Gillespie, co-founder of travel analytics firm tClara, at the recent GBTA convention in San Diego. “There is not a lot left to do to create value in traditional travel management. We have to change the way we manage.”

A year after Gillespie and consultant Evan Konwiser laid out a framework for what they called Travel 2.0, open booking has become an acceptable model for managing travel, if not the standard.

American Express, Carlson Wagonlit, BCD Travel, Egencia and other TMCs may not embrace open booking, but they have introduced tools that support it, since travelers who go out of channels still need to be tracked, managed and serviced.

A win-win-win?
“This new style of travel management embraces a need,” said David Kong, president and CEO of Best Western International, speaking at the recent GBTA Convention 2013.

Kong called the move to open booking a plus for all parties involved.

“This is a win for travelers because more open booking is easier. It is good for vendors because more travelers can use websites. And it is a win for travel managers because they have more data on more travelers than ever before.”
The effect on TMCs is less clear.

Something old
The updated version of travel management is not a free for all where travelers can book anything at any price. Travel policy doesn’t disappear. But instead of policy mandates, policy sets expectations and guidelines for booking, buying and conducting travel.

The goal of travel management doesn’t change, either. The idea is still to collect data as close to real time as possible, know where travelers are and be able to contact them at all times and to manage the total travel spend.

“Travelers should be able to book anywhere but bring that data back into the corporate system,” Concur CEO and chairman Steve Singh said at GBTA.

“Every day travel is booked outside the corporate system. We want to bring all that data back into the managed system. We have to embrace this shift and be sure that we are adding value for our corporate customers and travelers.”

Something new
What does change is the role of the travel manager and TMC. Instead of enforcing travel policy, they educate around policy.

Unmanaged travelers aren’t giving away the farm, Gillespie said, pointing to a 2012 GBTA study that found unmanaged travelers spend about 3% less than managed travelers.

“This is about making your own responsible travel decisions rather than following the company decision in every case,” he said.

Gillespie suggested that a move to open booking is a natural consequence of the move to self-booking. “We forced travelers to make their own bookings. We encouraged them to make decisions and we lost control. We let travelers become the chief decision makers.”

Today, TMCs and other vendors are introducing tools that let travelers make their own decisions and bring the data back into the managed system.

Pricing models
What vendors have not yet introduced are new payment models to replace transaction fees. But there have been tentative moves.

BCD Travel senior vice president Jorge Cruz said the company is developing a subscription model with client The goal is to replace transaction fees with per-traveler fees.

“Charging directly for service and data management isn’t a new pricing model, it’s just new to travel,” Konwiser said. “TMCs have tremendous value to add servicing the traveler and managing data. And they clearly should get paid for the value they provide.”

Next time: New tools to manage travel.

Related story:
Open Booking Is Good News for Managed Travel, Expert Says

You must be logged in to leave a comment Login | Register
John    8/15/2013 3:54:15 PM
Why would a supplier want to give a company using open booking a discount?  This is no longer managed travel and there is no directional selling going on.  There would be no such thing as a "preferred" supplier at this point.  The suppliers revenue management folks would get the travelers based on the price and there would no longer be any reason to give a corporate discount to drive business.  This is the win for the supplier as corporate discount would go away.  How does open booking make up for the lost corporate discounts?  Open booking is a nice thing for convenience and letting travelers do what they want but don't think of it as a savings tool.  Does any other category allow this?  I don't know of any company that would allow their employees to go buy a computer on their own or even office products for that matter.

Tip of the Day
The best way to show your value to a hotelier is to be supportive of the ones that support you.
Shaun Balani, CTC
CEO, Travel Time
Daily Top List

Top Five Beaches in the U.S.


1. Manele Bay, Hawaii

2. Myrtle Beach, South Carolina

3. Nantucket, Massachusetts

4. Kauna'oa Bay, Hawaii

5. Clearwater Beach, Florida

--Travel Channel


Top Stories
Amex Offers Travel Agencies Lower-Cost Membership Option
Amex Offers Travel Agencies Lower-Cost Membership Option

American Express Consumer Travel is rolling out a new two-tiered platform designed to allow travel agencies to use many of its tools without becoming franchisees.

Three Questions, with Amadeus’ Ilia Kostov
Three Questions, with Amadeus’ Ilia Kostov

In the latest installment in our popular 3Q series, TMR asked three questions of Amadeus North America’s Ilia Kostov, chief commercial officer for airline IT.

New Booking App Offers Unlimited Flights for Flat Fee
New Booking App Offers Unlimited Flights for Flat Fee

OneGo promises to take the price out of the travel equation—for just $2,950 a month.

Meeting Trends Put Planners to the Test in 2016
Meeting Trends Put Planners to the Test in 2016

Meeting planners face five big challenges in the year ahead.

Seven Corporate Travel Trends for 2016
Seven Corporate Travel Trends for 2016

Steady growth, rising prices, and a focus on duty of care are all on tap for corporate travel in 2016.

American Express Forecasts Business Travel 2016
American Express Forecasts Business Travel 2016

American Express’s new Global Business Travel Forecast for 2016 predicts moderate growth in prices for air, hotel, and ground transportation in the corporate-travel market.

News Briefs
Advertiser's Voice
Travel Market Report Spotlight: Celebrity Cocktails